# Bring permitted media into a draft A permitted file, caption, rights context and target lesson. Updated October 27, 2026 ## Uploading media into a lesson, in short Uploading media brings a permitted image, clip or audio file into a lesson draft, with a clear name, a caption, a text description for learners who cannot watch, and a note on rights and consent. Clinical educators, trainers and managers use it when a short demonstration filmed in-house belongs inside one specific lesson. Elvina checks playback and size and links the file to its lesson. Uploads into Company Knowledge and Creation Studio are available now. A stored file is not yet an approved one. ## What happens on the free demo - Book 30 minutes. Pick a time with Elvina's team. The demo is free and runs on Zoom. - Show the team your goal. Bring one role or one procedure. The team shows how Elvina would handle it, using sample materials. - Agree on the next step. You leave with a plan for the first step and its price. Nothing reaches your team until you approve it. ## Who this is for, and when A clinical educator at an outpatient physical therapy network filmed a 90-second gait belt transfer demonstration with a colleague who consented on camera. The clip needs a proper name, a caption and a text description for learners who cannot watch, inside the patient handling lesson. She wants it linked to the right lesson, not lost in a folder. ## How it works in Elvina A reviewed demonstration clip is linked to its lesson with a meaningful name and accessibility text. - The educator uploads the clip through Creation Studio, selecting the patient handling lesson as the target and entering the rights context: staff demonstration, consent on file. - Elvina checks playback and dimensions, links the clip to the lesson, and prompts for a caption and an accessibility description. - She writes a caption naming the transfer type and a description covering the belt position, foot placement and verbal cue. - She previews the lesson with the clip in place and leaves it in draft for the rehabilitation director to approve. ## A worked example A fictional network, Ridgeview Rehabilitation, trains 70 aides on safe patient handling. The clip is GaitBelt-Transfer-Chair-to-Mat.mp4, filmed on a phone in a treatment room. The target is Lesson 3 of Patient-Handling-Fundamentals, owned by the rehabilitation director. - The clip plays in Lesson 3 with the caption 'Chair-to-mat transfer using a gait belt' and a four-sentence description. - Playback was verified on a laptop and a tablet, and the vertical phone footage was flagged for the aspect ratio step. - The lesson stayed in draft until the director confirmed the technique shown matched the written procedure. ## What to check before relying on it Check playback, dimensions and rights before reuse. Upload success does not mean the asset has been approved for publication. - The clip is linked to the intended lesson and named so a colleague can find it later. - Caption and accessibility description accurately describe the action shown. - Playback works on the devices learners use, at the dimensions the lesson layout expects. - Consent and rights for everyone visible in the clip are recorded before the lesson is published. ## Where a person stays in charge A successful upload means the file is stored and linked, nothing more. Elvina does not verify that the technique demonstrated is correct or that consent was actually obtained; the educator records that, and the rehabilitation director approves the lesson. Clips showing real patients need separate authorization. ## Who this is not for, and when another tool fits ### This is not the right fit if - The clip shows patients or customers who have not authorized it. - Nobody has confirmed that the technique shown is correct. - You need a long-term archive for raw footage. ### Another kind of tool may fit better - A file storage service, for raw footage nobody will use in a lesson. - A video editor, when the clip needs cutting or graphics before it is useful. ## Questions **Q:** Can I upload a clip without attaching it to a lesson? Yes, it goes into Company Knowledge as an unattached asset, but attaching at upload time means the caption is written in context. **Q:** What if the phone footage is the wrong orientation? The upload succeeds and Elvina flags the mismatch. Use Set aspect ratio to fit it, then review every frame. **Q:** What makes a good accessibility description? Describe what a learner would miss without the picture: the action, the position of hands or tools, and any spoken cue. For a transfer clip that means the belt position, the foot placement and the verbal cue, in a few plain sentences. ## Two things you can check on this site - See a sample on the demo. [Book a demo with my team](https://calendly.com/o-dutchak-smartexpert/30min?utm_source=elvina-site&utm_medium=proof) - Every lesson, plan and quiz stays a draft until you approve it. [Check the approval step in the chat](/capabilities/upload-media#talk-to-elvina) Checked October 27, 2026.