A Harassment Training Checklist With a Record for Each Employee

Start a row for each employee at hire, and again when someone becomes a supervisor. The EEOC's harassment page names training for managers and employees as one way to prevent harassment. The page also lists a complaint process and prompt action on complaints. A notice on that page says its content is under review (checked October 2, 2026). Some states set training rules in law, so check your state's civil rights or labor agency before you fill in due dates.

Begin with the empty CSV checklist on this page and give each employee a row. The filled row follows a fictional event venue in California that hires seasonal banquet staff. California's Civil Rights Department says employers with five or more employees must train supervisors for two hours and other staff for one hour every two years. Its employer FAQ gives staff hired for under six months a shorter deadline: 30 calendar days or 100 hours worked, whichever comes first. The sample row uses that rule.

• Employee and role: name, job and whether they supervise others.
• Work state: rules differ by state.
• Hire or promotion date: when the deadline clock starts.
• Course and provider: the course that meets your state's rules.
• Due by: the deadline for this person.
• Completed and record saved: the date, and where the certificate or sign-in sheet is kept.
• Policy signed and next due: when they signed your written policy, and when the course repeats.

Download the blank template: CSV · Markdown (.md) · Word (.docx)

Sort by the due-by column: any row past its date with no completion comes first. Then check that each completion has the record your state asks for. California's FAQ, dated October 2025, lists names, dates, sign-in sheets or certificates, the type of training, the materials and the provider. The FAQ says to keep them for at least two years.

The owner or office manager decides which course meets your state's rules, who takes it and when. Your state agency or a lawyer answers anything unclear. This checklist helps organize training and records, but it does not replace the required course, any certification or legal advice, and Elvina does not issue certificates. California's FAQ also says the course must be interactive, not text to read. For your own policy and reporting steps, Creation Studio drafts a short lesson and a job aid on whom to tell, available now, and a manager approves them before release. Reminders to staff who have not finished by a due date are planned, not available today.

Public sources, checked on the date shown.

• EEOC harassment page: employers can prevent harassment with a complaint process, anti-harassment training for managers and employees, and prompt action on complaints. Source: https://www.eeoc.gov/harassment (checked 2026-10-02).
• California CRD employer FAQ: one hour for staff, two for supervisors, every two years; hires under six months within 30 calendar days or 100 hours. Source: https://calcivilrights.ca.gov/wp-content/uploads/sites/32/2022/11/Sexual-Harassment-Prevention-Training-For-Employers-FAQ_ENG.pdf (checked 2026-10-02).