ELVINA · CAPABILITIES
Share the intended version with the intended people
An artifact version, audience and access policy.
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- Links from the Web workspace: available now
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- Lesson drafts by version: available now
Updated
A share link for one version, in short
A share link gives a named outside reviewer access to one exact version of a draft, for example version 3 of a lesson, and to nothing else in the workspace. Training coordinators use it when a consultant who is not a workspace member must comment before material reaches staff. Elvina proposes a link scoped to that version with view and comment access, an expiration date and a note of who created it; you restrict it and revoke it after the review. Lesson drafts, approval and the Web workspace are available now. Sending the link stays with you.
Example scenario with sample data.
What happens on the free demo
- Book 30 minutes. Pick a time with Elvina's team. The demo is free and runs on Zoom.
- Show the team your goal. Bring one role or one procedure. The team shows how Elvina would handle it, using sample materials.
- Agree on the next step. You leave with a plan for the first step and its price. Nothing reaches your team until you approve it.
Who this is for, and when
A training coordinator at an insurance brokerage needs an outside compliance consultant to review a draft on new flood coverage rules before it goes to agents. There are three versions of the draft, the consultant is not a workspace member, and the link must stop working after the review week. She wants to be sure the consultant sees version 3 and nothing else.
How it works in Elvina
A proposed review link points to the draft that the reviewer is meant to inspect.
- The coordinator selects version 3 of the draft in the Web workspace and chooses Share for review.
- Elvina proposes a link scoped to that version only, with view and comment access, an expiration date and a note of who created it.
- She sets expiration to seven days, restricts access to the consultant's email, and confirms.
- After the review, she revokes the link and confirms in the access log that no other version was reached through it.
A worked example
A fictional brokerage, Bayside Risk Partners, is preparing a lesson called Flood-Coverage-Update. Versions 1 and 2 contain internal notes about pricing that must not leave the firm. Version 3 is clean. The reviewer is an external consultant with no workspace account.
- The consultant opened version 3, left eleven comments, and could not navigate to earlier versions or other folders.
- The link expired on day seven, and the coordinator revoked it a day early once comments were in.
- The access log listed one viewer, matching the intended recipient.
What to check before relying on it
Verify expiration, revocation and access in the actual environment. Possession of a link must not silently grant access to private content.
- The link points at the exact version the reviewer should see, not the latest working copy.
- Expiration and revocation behave as expected in your actual environment, tested before the real review.
- The access log shows only the intended viewers.
- Private content in other versions or folders is unreachable from the link.
Where a person stays in charge
A proposed link is a proposal until access settings are verified where your workspace actually runs. Elvina does not send the link or vouch for who forwards it; possession of a URL is not permission, and access restrictions do the real work. Sharing with external reviewers of regulated material may need your compliance team's sign-off first.
Who this is not for, and when another tool fits
This is not the right fit if
- You want a public link that anyone can open and forward.
- Regulated material needs your compliance team’s sign-off and you do not have it yet.
- You want Elvina to send the link and follow up with the reviewer for you.
Another kind of tool may fit better
- Your current authoring tool, if one designer already builds every course by hand and the team is happy with it.
- A shared drive, when people only need to find a file rather than learn a task.
Questions people ask
CHECK IT YOURSELF
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- See a sample on the demo. Book a demo with my team
- Every lesson, plan and quiz stays a draft until you approve it. Check the approval step in the chat
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