Move an item to the trash with a recovery plan

A content librarian at an environmental nonprofit is retiring a volunteer safety lesson that referenced a program the organization ended. The lesson is still linked from two courses and was completed by 600 volunteers over four years. She needs to remove it without breaking those courses and without erasing the record of who completed it.

A retirement proposal identifies the item and what learners would see after removal.

• The librarian selects the lesson in the Web workspace and chooses Move to Trash, which opens a retirement proposal instead of deleting immediately.
• Elvina lists the two courses that reference the lesson, the active assignments that include it, and what learners would see after removal.
• She replaces the reference in one course with the successor lesson and removes the lesson from the other course's required path.
• She confirms the retirement, and Elvina moves the lesson to Trash while completion records stay in learner history.

A fictional nonprofit, River Bend Conservancy, is retiring Trail-Crew-Safety-2022, which described a shuttle program that no longer runs. The lesson appears in Volunteer Orientation and in Trail Crew Certification. The successor is Trail-Crew-Safety-2026, approved by the volunteer coordinator.

• Volunteer Orientation now points at the 2026 lesson, and Trail Crew Certification dropped the retired item from its required path.
• The 600 completion records remained visible in learner history with the retired lesson's name.
• The item sits in Trash with its retention date shown, and the retirement is noted in the course history.

Confirm retention and recovery behavior before acting. Keep learner history distinct from editable training content.

• Every course or assignment that referenced the item has been updated or consciously left with a gap.
• Learner completion history for the retired item is still visible in the Learning Platform.
• The item is in Trash with a visible retention window, not permanently gone.
• The retirement is recorded with who approved it and why.

Moving an item to Trash is reversible within your workspace's retention window; permanent deletion is a separate, deliberate step. Elvina shows consequences but does not decide whether a lesson should be retired. Learner history is kept apart from editable content on purpose, and confirming the exact retention behavior with your workspace owner is part of a real rollout.